When planning a wedding, you never think about the 'what if I have to cancel' question, and you shouldn't have to. Planning your wedding should be fun and exciting. When I was planning my wedding, I booked vendors early in the game so that I could mark things off my list without any other thought about it. I never expected to have to cancel catering and a venue but when I did, I was glad I kept a few very important documents. Among saving documents, you also need to check cancellation policies. I have compiled a list of things to check before you book and keep afterward.
Understandably, not a popular thing to check because no one thinks their wedding will have anything happen to it; but it is best just to be sure in case. Most vendors are very understanding and gracious with cancellations but it is best just to be sure before you book.
If you're like me and appreciate having an empty email inbox, it would be helpful for you to either print off all of your emails or keep them in a separate folder safe from the delete button. Venue emails, correspondence between caterers, every email that has to do with the wedding; except maybe the annoying ones you get from going to wedding shows,
Every piece of paper you have signed for a booking must be kept in a safe place. This piece of paper will become your best friend in case of any issues. Contracts are vital for both your protection and your vendor. If your vendor becomes tough to deal with you can resort back to this piece of paper because it is a legal document and both you and your vendor will be held to that if it becomes a bigger issue.
It is, in a lot of cases, difficult to refund you for anything without a receipt. In most situations, they have to put the money back on the exact tender you used, when you paid, for their books to balance. I have recently started working in retail again and many people do not seem to understand the difficulty of not having a receipt. Whether they have a copy or not it is your responsibility to keep these items safe.
It will save you a lot of trouble if you maintain a list of names and numbers of people you deal with along the way. This will prevent you from having to track down every person you dealt with. It is easier to know who you spoke with rather than having to explain it to multiple people until you get what you need.
I suggest a binder or a folder to keep all of these papers and documents safe and together, I am obsessed with page protectors for receipts and contracts. They can also be helpful for planning. Don't get yourself down with thinking of the negatives but if you need to change venues for some reason you will be happy you covered your bases.